clare computer solutions Office 365 cloud migration

Reasons Why You Should Have Already Migrated to Office 365

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Enterprise IT has remained much the same although with incredible innovation, and invention, to improve on what has been made readily available to smaller organizations. Sadly, lots continue using outdated technology, underpinning the platforms and solutions that have been implemented to improve your experiences with technology. Businesses presume current platforms are good enough, staff must know how to accomplish their work. Although clunky at times, businesses no longer feel the need to change if it isn’t broken. One of the largest misconceptions is that, migrations will always be a struggle – but we both know that’s not the case.

In some cases, sticking with legacy platforms mean you’ll receive less and less support over time, eventually having to play catch-up with technology at some point. Nowadays experts like us provide businesses more productivity than ever. Utilizing the common business applications, your team has grown to love.

Office 365 has more teamwork and collaboration environments, changing the way businesses work. We’ve put together a list of top reasons moving to Office 365 for collaboration and teamwork will supercharge your teams.

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cloud computing

A Look Back in Time: The Cloud in Review

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For years you’ve heard how the cloud is coming to save you, and how the landscape is demanding hybrid & private clouds more than ever. It’s time we take another look at cloud computing for businesses, and where the landscape is in comparison to when I originally published this article in 2017. See how private […]

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IT Consulting made easy with Clare Computer Solutions leader in Bay Area IT Consulting

3 New Year’s Resolutions for Technology Minded Business in 2020

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There is something special about flipping the calendar over to the peak of a new year. For many personally this means new years resolutions, for businesses it means fresh opportunity – a change to complete the things you missed in 2018! Like many, we’ve found businesses have a hard time considering what information technology goals they should have for the new year. Take this kick-starter for 3 New Year’s resolutions for your business to consider in the coming year. Read more

The 12 Tricks to You Succeeding in Managing Office 365

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Although it’s never recommended, some local businesses have taken their chances at managing and manipulating Office 365 configurations. With so much knowledge needed before making any moves, most of the time we only hear the horror stories from how things went from bad to worse. When it comes down to Office 365 management for your business, you need someone with a proven track record of knowing how to monitor, manage and grow your Office 365 tenant effective, this includes not OVER sizing/charging.

If you’re serious about managing more seats and growing your business, the time spent can quickly add up. Luckily for you, with a time-tested procedure, your business can take the pain out of managing mutilate Office 365 tenants or sites. I would not advise anyone, without expert knowledge of these products to tinker with the settings, so our team has pulled together a list of the 12 tricks to you succeeding in managing Office 365. Read more

operating system security updates baseline

July Patch Updates: Correcting the Windows 10 Operating System’s Baseline Security

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One of the focuses of the Windows 10 operating system was its improved security overall. While it does still dwarf it’s older versions in comparison; one aspect even your Operating System can’t fix by itself is – user behavior.

That’s right, your operating system, can only assist, guide, or require you to change your password, never focusing on its complexity. Microsoft has long stood-by their policies, that passwords should expire after so many days, to prevent compromised credentials. Having done numerous studies, when push comes to shove in most cases employees are forced to change passwords, they make a small alteration to the existing password and hit save. For many, this includes symbols and numbers tagged to the beginning or end of our credentials, to fulfill this task, before beginning our work.

In Microsoft’s latest release Feature Update #1809, they’ve updated password policies in the operating system’s including many changes to native application’s security baseline, making ALL passwords expire by force. Although this doesn’t impact password length, history, or complexity we’re moving towards much more secure environments. As many of these vulnerabilities, 77 in total related to business-line products used in our everyday working life. These won’t be the only changes, those utilizing the following Microsoft Solutions will receive security updates for two zero-day events: Internet Explorer, Microsoft Edge, Microsoft Office, Azure DevOps, .NET Framework, Azure, SQL Server, ASP.NET, Visual Studio, and Microsoft Exchange Server.

Business’ and their employees should always focus on having a security-focused mindset, whether from Security Awareness Training, or just knowing what role passwords play in an attack. To sufficiently secure your data, organizations seek updated security tools to address their concerns and look towards in-house experts and close working relationships to build the latest guidance for securing employees and business data.

  • Banned Passwords
    Built to battle simple passwords, sticking with default passwords, makes it much less frustrating to hackers. By stopping employees who are using passwords like “123456” and “1Password!!” your organization can block the use of these commonly stolen credentials, making it more secure for the employees.
  • Multi-Factor Authentication
    Known by many as “MFA,” it’s grown common practice for most industries to require every employee within the organization to utilize more than one path for authentication. This company stance should be leveraged across your entire business, even if they ONLY have access to email.

By employing the use of these alternative controls, businesses can begin leveraging employees as their first line-of-defense. Begin to offset the potential for increased security vulnerabilities and risks, commonly seen today, educating your employees on proper password hygiene, length, and complexity, your business can easily meet the security needs of your customers and your employees.

Want the experts to educate your staff and assist your network hygiene efforts – give us a call today!

Flipboard News gets hit by data breach in IT Support Blog Clare Computer Solutions

Read Between the Lines: What Your Business Could Learn from Flipboard’s Recent Data-Breach

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According to Flipboard, hackers were able to tap directly into the databases where the app-company housed customer information. The information stolen, including customer names, user names, hashed passwords, emails, and digital tokens or API tokens for your favorite social media apps. Although Flipboard does not know how many accounts hackers infiltrated, nor have they fully-assessed the damage, one thing is for sure: It’s time for many companies to begin reading between the lines. While data that was stolen is serious, it’s the number of time hackers were able to go undetected that is cause for concern. Companies need to focus on Endpoint Protection. Read more

Begin Making Your Plans to Migrate, as Windows 7 End -Of-Life Is Coming January 14th, 2020

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Empowering Executives with Integrations for the Technology You Love

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For many CIOs and COOs, the process of technology continues to be a top priority for many come 2019. As a major headache, businesses are increasing their cloud investments to move forward with digital transformation efforts were then faced with the massive undertaking of getting multiple resources connected for a seamless user experience.

Many of the local SMBs have found a lack of competency in many smaller providers, with stitching together applications and services to make up your current IT environments. It’s these environments that will increasingly become more-hybrid. With a large mix of on-premises equipment dispersed across various sites, public and private continue to muddy the waters.

As part of the many businesses moving towards a digital transformation, IoT (Internet of Things) has entered further cluttering device options and platforms that can begin to optimize your operations. As many begin with 2019 initiatives, that will further bring-on greater levels of complexity. As a result, many local business owners have identified this gap and began to address this in their technology plans.

Digital Initiatives
As many CEOs begin cracking down according to the latest “State of the CIO 2018” report, IDGs. This continues to add pressure on the organization. As one of the most experienced MSPs in the SF Bay Area, we continued to rapidly innovate, enhance your speed-to-market and greater your customers experience with your business.

By assessing your existing investments in equipment and resources to better determine what new investments need to be made, when achieving technology goals. The digital transformation many businesses are undergoing isn’t exclusively about new technology, but instead, deciphering what makes sense to retain and what needs to be integrated for legacy applications and services, it’s more of a comprehensive assessment.

With all this in mind, we offer CIO’s and COO’s a range of services to further assist in the development of these transformative plans. In our experience, these three components continue to best assist companies in their digital future.

  1. Assessments & Planning – As you begin launching digital initiatives the need to measure twice, cut once an be a great undertaking for several businesses. Involving a review of current architecture, and bandwidth demands of these assets require greater discovery and review to determine a solution that’s right for your business.
  2. Execution – Once planning and alignment are finished, technology providers assist in multiple ways to execute this vision. It takes an IT Expert to match workloads to platforms with optimization in mind, followed by the task of creating a truly digital ecosystem where your business network can be secured and managed successfully by a business that’s done it for over 30 years.
  3. Follow Through – With experience gained through time, we continue to see clients with a lack of talent and expertise in these fields. To fully integrate technology, it requires businesses to either hire someone full-time or outsource to an MSP. As your business continues to propel further towards a more connected network, how does a business keep all of this secure, and up-to-date?

Section 179 Makes Most of Our IT Products 100% Tax Deductible

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2018 section 179 tax deduction write off clare computer solutions IT support leader SF Bay area

Many of our clients, rely on this tax incentive each year, to provide them with the ability to purchase or update the technology that runs their business. Utilized by many for licensing, software packages, servers, routers, and switches, many of our clients have leveraged Section 179 as an invaluable asset for the innovation and management of their network infrastructure

Below is an overview of the section 179 tax-incentive for 2018 include deduction limits, and bonus depreciation. Originally used by innovators and investors to further the(their) businesses technology goals, many of our clients rely on this credit for the larger items in their technology scope.

2018 Deduction Limit = $1,000,000 (one million dollars)
The initial deduction is good for purchasing new technology equipment or off-the-shelf software. To take the deduction successfully in 2018, the equipment must be purchased or financed and put into service between January 1, 2018, and December 31st, 2018.

2018 Spending Cap on equipment purchases = $2,500,000
The maximum amount that can be spent on equipment, before the small business tax incentive is affected, is $2.5 Million to $3.5 Million. Most businesses looking to qualify for the tax-incentive doing $2.5 Million in technology spending, don’t meet the needs of a small business.

Bonus Depreciation: 100% for 2018
An additional bonus to close-out the year-end budgeting for 2018, bonus depreciation is generally taken from the spending cap that a business reaches and is available for both new and used equipment.

What’s the Section 179 Deduction?

Most small to medium-sized businesses in the San Francisco Bay Area think the Section 179 Tax Deduction is some mysterious or complicated tax code that you’ll need an accounting or financial firm to clear. Essentially, Section 179 is the IRS tax-code allowing businesses to deduct the full purchasing price of qualifying equipment and/or software purchased or financed during the tax year. This incentive was created to encourage businesses to invest in themselves and update vulnerable technology.

Currently, Section 179 is one of the few incentives available to small and medium-sized businesses. Large businesses also benefit from Section 179 for Bonus Depreciation. Join the millions of SMBs that have begun taking action and get your team real benefits.

Here’s How Section 179 works:

In the past, businesses would purchase IT equipment, typically writing-off some through depreciation. While this writes off was better, it wouldn’t be until 2018 that the government would include the write-off of all qualified equipment purchases for the same year your IT equipment was purchased. Making a big splash so far, many of the companies looking to move to the cloud or replace an older exchange server would qualify to write-off on the 2018 Tax Return up to $1 million.

Limits of Section 179

  • 2018 Cap to the total amount of write-offs is $1 Million
  • Amount of technology equipment purchased $2.5 Million
  • Dedication phases-out on a dollar-for-dollar basis after $2.5 Million is incurred and goes away at $3.5 Million.

Who Qualifies for Section 179?

Businesses looking to purchase, finance, or lease new or used business equipment during the 2018 tax-year qualify. Most of the tangible goods purchased through Section 179 and must be placed into service no later than December 31, 2018.

If your business is looking for ways to save on technology spending, look no further. With over 30 years of experience serving the San Francisco Bay Area, our seasoned staff knows just how to get you the technology you need. If you wish to price it out, visit the Section 179 Calculator.

Not sure what you might need? Sourcing-out gaining desktops or mail-servers are always at the top of an SMBs list. If you need assistance in discovering and identifying technologies that could benefit your business, contact us today to speak with one of our many experts.

Applying Our Award-Winning MSP Process to Your Security Framework

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Every week, I’m sure your inbox becomes bombarded by the daily news alerts regarding the dangers of hacking attack, phishing attempts, and data breaches. The rapidly-evolving landscape poses major challenges for companies today, by establishing or updating your security framework.

Information and technology managers are especially concerned about gaps created in security system controls, and processes. These will begin your ongoing shortages of resources and expertise needed to protect information or stick to compliance. Your industry and business will begin to dictate your approach to advancing your security posture. Given the scope of this problem, your security team is uncertain where to begin and how to proceed.

Begin taking a phased approach to your cybersecurity systems. Plug the most important security gaps first, following the later when timing and process are flushed-out. Typically, security gaps are created when assumptions are made surrounding your IT network, as these new threat vectors emerge as soon as updates are rolled out.

Security Is More of a Journey

Typically, companies push security initiatives through, with no real destination in sight, so it wouldn’t be likely, every gap can’t be solved at once. For this reason, it’s best to begin revisiting your security framework, and any pressing risks or vulnerabilities. This better aligns our comprehensive security platforms better, over time. Begin focusing efforts around securing the most important aspect of your business, for some companies that are patient safety, for others, it’s privacy or monetary funds. By creating what is important, IT companies like ourselves can assist better in the threats haunting your business. It Starts with a reference point, and if you don’t have any security framework, or are unsure, it can usually be found by asking your IT manager, or the resident computer guy.

Getting cybersecurity right requires extensive experience, with a multitude of business models. Hackers are always looking for ways to generate some form of social engineering, to take advantage of our emotions. I get robot-dialers calling my cell phone all the time, with fake stories about a prince, needing my help. By following this framework, business leaders can evaluate the current and future state of business cybersecurity.

There will always be social engineering, hackers and sneaky back-door entries to software. As a result, no matter the stance on cybersecurity, it’s essential to your business to begin training the members in your organization and contribute to stopping the spread of these threats. As people will always be the weakest link when scrutinizing your cybersecurity.

Sharing the knowledge, we’ve gleaned from over 30 years in IT support and consulting services the best way to defend against the constant threat of cyber attacks for our managed service clients, is with a phased approach, built from alignment and cohesion of your strategic plan, and our knowledge.

To further understand what your security framework could be, or to have any questions answered, contact us today to get started.