IT Move for Oakland School of Arts from Clare Computer Solutions providing them IT Support

The Company

The Oakland School for the Arts is a California Public Charter School providing, students with intensive conservatory-style training in the arts while maintaining a rigorous college-preparatory curriculum.

The Challenge

The school was preparing to move into the Fox Theater building in downtown Oakland, and the task meant moving a working school from a campus that consisted only of mobile modular units into a multi-story building.
The school could not cease operations during the move, so the IT systems (voice and data) would have to be cut over in phases to ensure that no downtime would occur or disrupt the school while in session. In addition, the network project would need to be coordinated with the renovation project at the Fox Theater as well.

Oakland School for the Arts’ Director of Technology, David Smith, knew that a project of this magnitude and complexity would require that he outsource certain technologies and organizational aspects to ensure all the disparate parts would come together effectively.

The Solution

Clare Computer Solutions, working with Mr. Smith and representatives from the other stakeholders in the IT move, designed and proposed a phased network IT move/installation project that would meet the school’s objectives.
The proposed plan took into account all the complexities the project posed (continuous operation of the school, multiple service/equipment vendors and ongoing renovation project of the Fox Theater) and provided check points to ensure all the phases went according to plan. In addition, the proposed project plan had the flexibility needed to accommodate unexpected changes or delays related to the involvement of different entities and schedules.

The Benefits

Clare Computer Solutions provided implementation and consulting expertise that resulted in the installation of the entire voice/data network infrastructure for OSA’s new campus.

The Oakland School for the Arts now occupies a multistory building in the historic Fox Th
eater in downtown Oakland. The network in the school supports approximately 400 users with connections to the school’s data center and administration, via Ethernet and wireless.

"With Clare Computer's expertise and project management skills we were able to relocate into a permanent facility with minimal impact on the users.” says David Smith. “Clare not only listened to my concerns with regard to ease of management, wireless coverage for all services, and industry standard tools - they effectively implemented a solution that adhered to those concerns and more."

“Clare Computer Solutions’ expertise with regards to selection of vendors, plus their onsite network installation capabilities was crucial to this project”, says Mr. Smith. “But their experience in project management, and frankly, their patience in dealing with the vendors and conflicting schedules was wonderful!”

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