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How to Devise a Budget that includes your Disaster Recovery Plans

Planning and disaster recovery, more importantly, budgeting, is one of those tasks few business continuity managers look forward to completing every year. After all, it can become a pretty involved, and complicated processes for anyone, often seen as sobering to tally-up the final bill. Love-it or hate-it, devising a business disaster recovery (BDR) budget is a necessary evil which nobody can avoid. On the bright side, there are some simple steps you can take to ensure you spend wisely on a disaster recovery budget.

Rally the Troops

Call in the troops with a rallying cry for disaster recovery to protect the entire organization. By design, planning and budgeting should involve the CEO, or top-level management, and department leaders across the company — not only IT. Key members from varying departments like sales and customer service can drive budgeting needs by contributing valuable insights on how systems and resources are used, performing, and the maintenance needed. Business owners and CIOs can see what the plan entails, and decide how to best execute the proposed strategies while staying within the budget.

Know What’s Important

After you’ve rallied the troops and the advocates, your next step would be to focus the bulk of your disaster recovery planning efforts around your most precious asset. For most, business begins and ends with data. Data can be perceived as analytical, or informational bits and bytes that make up the information that runs your business.

Commonly, these budgets should be structured in a way, to cover vital company information from various angles. An example of this can be found at some level of most businesses. The entire organization uses a firewall(s), to ward off network attacks at the perimeter level. Anti-virus and end-point protection halt threats on production servers or prevent data encryption. Although the equipment varies from one company to another, but eventually technology breaks. Having an on-site, and an off-site backup plan will ensure that your business line data can be recovered fully, and reliably.

Business Risk Weigh-out

Now it’s time to hone in on actual disastrous scenarios. This is when your staff can assist in identifying the biggest threats to your business. Begin to engineer strategies to minimize the exposure and risks to data. Your hardware and data’s physical location is always a factor, but most organizations should thoroughly plan for both natural and accidental disasters. Although you might have prepared a comeback from fire or flood, have you given thought to disgruntled employees? What about cybercriminals, and hacking?

From here, we can begin working on a budget that properly reflects, the tools and resources needed to put your strategy in place. Our managed service partners have the freedom to budget in anything from training internal-staff in advanced cybersecurity measures to our network monitoring process. Your budget must cover the workforce needed to spring into action during these disaster recovery scenarios.

Prioritize Your Assets

One of the biggest mistakes you can make in disaster recovery planning is treating each system and process as equals. Why? Because it often leads to employing “grade-A” protection across your infrastructure. Not quite sure where your resources rank in the pecking order? Well, this is where a detailed business impact analysis (BIA) comes in handy. A BIA will identify each resource in your environment. It will also help drive your budgeting efforts based on their order of importance.

Fund Your Budget Wisely

Smart budgeting is about setting your limits and staying within those very boundaries. Your ability to stay within that safe zone will largely depend on your organizational structure, but some companies are already allocating a sizable portion of their budget towards disaster recovery services. Typically, we see those that operate disaster recovery as its own separate line-item, taking a more targeted approach for every department.

Your Peace-of-Mind

Unfortunately, things don’t always go according to plan. Failed backups or lapses in communication, these roadblocks can lead to stumbling over the hurdles to recovery. Your disaster recovery can be seen as an ongoing process, without a time constraint, you can periodically test your solutions along the way.

If your company is struggling to get over any of the hurdles on the road to successful disaster recovery, contact us to begin a no-cost, no-obligation conversation with one of our friendly staff members.

SF Bay Area Law Firms hit by ransomware and hackers

Educating Partners on Risk Management & Disaster Recovery

According to the data, there were a total of 3 natural disasters in the state of California in 2018, resulting in $180.8 billion in insured losses. That’s up from the $23.8 billion last calculated in 2016. With a bad wildfire season just around the corner for the Bay Area, we’ve already seen an active Winter, with mudslides, and flooding through-out, followed by that sweltering California heat.

Despite their frequency, natural catastrophes aren’t the only disasters you and your customers have to worry about. The rest is attributed to instances such as data corruption, system failure, and human error. In fact, hardware failure is responsible for half the downtime that small to midsize businesses experience.

When Risk Management Meets Disaster Recovery

Unfortunately, ideal scenarios and real-world scenarios are two different things. While it sounds good in theory, trying to protect against every possible catastrophe is cost prohibitive and therefore impractical for most businesses. Helping develop a Risk Management and Disaster Recovery Plan for the most likely “disastrous events.”

Risk Management Plans assist in spending wisely, by budgeting for disaster scenarios that pose the biggest threat to the business. For instance, if a data center is located in Southern California, then earthquakes are a legitimate concern. On the other hand, if you’re in the Northeast–then snow storms are something you should plan for during the winter months.

Whether your risk management efforts uncover one type of event or another, there are certain disasters every organization should plan for. Educating employees on the importance of security, data backup, and consistent testing being cornerstones of any disaster recovery plan.

When onboarding our managed services clients, we remind them that solidifying a commitment to security can help prevent disasters, while a best-in-class backup and recovery plan is essential when disaster does strike. Periodically test procedures within your organization to make sure staff as prepared and data can be recovered–because just a plan itself, is all but useless.

In Closing

You never know when disaster will strike or in what form. What you can do is anticipate the biggest risks for customers and help them prepare for the worst. At the end of the day, disaster preparedness is the key to risk management.

Have a question regarding your organization’s disaster recovery plan, or any risk management surrounding your business?  Contact us – for a no cost, no obligation conversation, with one of our friendly staff members.