If you are going on vacation for several days, a week or more, do you know what you should do to prepare to be out of the office? Our friends at Garner IT Consulting in Florida have a process they use and Clare Computer Solutions would like to share their tips with you. Take these ideas and create a document for your own company. Use it, tweak it and over time you will have a perfect “Out of Office Policy”.
* Inform clients/customers that you will be out of the office prior to leaving. This can be done via mass email, phone, or at a monthly meeting.
*Organize your workstation and prepare notes for what needs to be accomplished when you return to the office.
*Be sure your work is caught up and the proper team member has everything required, if they need to carry out a task for you.
*Make sure your supervisor knows where you will be going and how you can be contacted while you’re out of the office.
*Set up Out of Office Email Replies, this way if someone contacts you via email they know you’re out, when you will return, and who they should contact in your absence. (Replies should be set up for both your team members and those that contact you from outside the office.
*Set up a voicemail stating that you’re out of the office and provide the same information used in your email reply.
*Lastly, Have Fun and Relax!
These steps may be common sense, but we feel they are a helpful reminder when leaving the office. It is common courtesy to inform your clients and co-workers that you will be out of the office. If you have any further questions regarding out of office tips or have any tips you would like to share, just contact us!.